Goods Received Note(GRN) Without Purchase Order(PO)

Goods received note (GRN), is a two-way document that acknowledges the delivery of goods by a supplier and their receipt by the customer.Goods received note confirms that an order has been delivered and received and it’s satisfactory to all the parties involved.

Who Can Access

• Back Office
• Purchaser
• Purchase Manager
• Manager
• Pothys Admin

What User Can Do

• Create GRN
• Edit GRN
• Approve GRN

Pre-Requisite Activities

• Vendor Name
• Bill Number
• Bill Date
• Grand Total
• Tax Total

BUSINESS RULES

User Interface

Step 1 : Select ‘GRN Entry’ in Menu -> Logistics Management -> GRN Entry or Search GRN Entry in Lookup.

GRN Entry Tab

Step 2 : Click the ‘New Record’ button to create a new Grn Entry

Step 3 : Select vendor in the ‘Vendor’ field.

Step 4 : In that “Business Partner Info” User need to select the Vendor Name and Click “OK”.

Step 5 : Once Vendor Name added in GRN Entry Tab, User Need to enter the ‘Bill No’ and ‘Bill Date’ for that particular Invoice

Step 6 : Click the “Save” button to save the GRN Document

Step 7 : Once Save the document, Document No will be generate and GST Number will be appear in the respective field.

GRN LINE TAB

Step 8 : User Need to click “New” Button for create New Record

Step 9 : User can select the product in the ‘Product’ field by clicking the icon in the right side of the field.

Step 10 : User Need to select the Product in “Product Info” Tab. Products will be displayed based on the Vendor. Once user select the product, click OK to continue.

Step 11 : The selected Product will shown in the “Product” field.

Step 12 : User need to enter the Qty and Expiry Date of the Product. Then click “save” button to save the line

Step 13 : If user need to return the product means, Enter

User can select multiple products based on above process

Click GRN Entry Tab to next process

• User Can add the TCS Amount
• User can add the Bill Disc Amount
• User Can add the Freight Charges
• Once the Freight Charges enter Need click “Update Additional Charges” button to apply product wise

User need to fill the ‘TotAmt Pay’ as ‘Grand Total’ value, ‘BC Total’ as above ‘BC Total’ value, ‘Tax Tot’ as above ‘Tax Tot’ value and ‘L.Cost Total’ as above ‘L.Cost Total’ value.

Then click ‘Save’ button

Click ‘Complete’ button to complete the document.

The ‘Document Status’ is change to ‘Completed’ state.

Click “Generate Vendor Return” for Return Process

Training Videos

FAQ

WBS Link

http://intranet.ten10.in/web#id=384858&action=158&active_id=226&model=project.task&view_type=form&cids=1&menu_id=102

SOP

• Bill Number Should be Unique for particular vendor in Calendar