Serialised item transaction in Retail POS

Serialised numbers are uploaded to each electronics items like laptop, fridge, washing machine and etc. This serial numbers are updated to each qty of product during every transaction to track the product effectively.

Serialised item in purchase entry

During Purchase entry serial number for the serialised items should be updated for all the received qty of each serialised products.

Business rules

• Go to purchase entry screen and load the basic invoice details like,
  • Supplier name
  • Invoice number
  • Invoice date
  • Invoice amount
• Then select the serialised product and enter received qty.
• Then system will show you the popup to enter the unique serial number for each received qty.
• After that enter other required details of products and GRN and save the GRN entry.

Sales entry for serialised items

A serialised type of products must be sold with their respective serial number for customer to track the inventory effectively and also to give customer good service.

Business rules

• Serial number is mandatory to sale serialised items.
• Serial number validation must in POS screen.
• Serial number should be printed in sales bill print.
• Once the serialised product is selected and qty entered then system should ask to

Note

• New serial numbers can be entered during the following transactions for each qty of products,
  • Purchase or GRN entry
  • Opening stock entry
• In all the above transaction, when the Serialised item is selected, then system should ask to Enter the serial number for each qty to proceed the transaction.
• Serial numbers should be selected during the following transactions for each qty of products,
  • Sales
  • Sales order
  • Quotation
  • Sales return
  • Barcode print
  • Purchase return
  • Stock update master
  • Physical stock update
  • Goods inward entry
  • Receipt Note
  • Location stock transfer
  • Stock transfer out
  • Stock transfer in
• In all the above transaction, when the serialised item is selected, then system should ask to select the serial numbers to proceed the transaction.
• We can also create a barcode and scan those barcodes in all the above transaction.
• For serial number items, system will generate unique barcode i.e each qty of same products will have unique barcode.
• In every reports, this serial number should be displayed for items, So user can track the product sold details using the serial number.

Serialised Item transaction in retail POS workflow