Contra entry in Retail POS Accounts

Contra entry is used for to record every own business transaction made in accounts which includes only the cash and bank ledgers (Transaction between own ledgers).

Business rules

• There should be the menu called contra entry which is under transaction for user to enter the transaction between cash and bank.
• In that screen, user should enter voucher date. Voucher can be old date and in future on voucher date only the entered contra entry will be reflect.
• After voucher date, user should select the transaction type.
• Contra transaction types are
  • Cash withdraw (bank ledgers to cash ledgers),
  • Cash deposit (cash ledgers to bank ledgers),
  • Bank transfer (bank ledgers to bank ledgers),
  • Cash transfer (cash ledgers to cash ledgers).
• After selecting the transaction type select the From ledger (credit) and To ledger(debit) and then enter the transaction amount to transfer from From ledger (credit) to To ledger(debit).
• After that user can enter remark for transaction and press save function key to save the contra entry.
• The debit and credit account in contra should be adjusted equally.
• Ex:- Cash deposit. i.e, transferring cash sale amount to bank account. In this example, cash sale account ledger is a credit account and bank account ledger is debit account ledger.
• Completed contra entry can be viewed, edited and deleted using the respective function keys called view, edit and delete.
• When view, edit, delete function key is pressed system will show the completed contra list and user will select the specific contra entry and proceed the respective process.
• Edited contra entry will uploaded to contra entry details. Contra number should be same after edit.
• Deleted contra voucher number should not be generated again for next contra entry for better accounts management. Contra voucher numbers should be unique.

Contra entry in Retail POS Accounts workflow