Purchase entry with purchase return adjustment in retail POS

Purchase return adjustment in purchase entry is the process which is used to adjust the return amount in next purchase of the specific supplier.

• Ex:- lets consider real time scenario, a supplier send goods worth Rs.10,000. after the purchase entry of all goods, shop returning goods worth Rs.2000. So, in next purchase invoice, supplier will sends goods worth Rs.8000 with bill amount Rs.6000, So to match the invoice amount and system GRN amount in our application purchase entry screen, we need to have the purchase adjustment option to load and adjust purchase return amount.

Business rules

• Purchase adjustment used only when the supplier adjust the bill amount in their next purchase.
• If supplier did not adjust the invoice amount, then we no need to adjust the purchase return adjustment, since the purchase return is enough to update supplier current outstanding.
• There is a menu called purchase entry screen, go to that purchase entry screen.
• Select purchase tax formula if needed
• Select supplier for purchase invoice entry
• Enter all GRN details like products and other details.
• Before saving GRN entry, there is a function key called “purchase adjustment” , user should press that function key.
• Once “purchase adjustment” key is pressed, then system will show all the purchase return bills against the specific supplier.
• In showing purchase return bills, there is a column called “status” which is showing “pending”. user should change the status as “adjusted” by pressing space bar.
• The adjusted purchase return’s purchase amount will be reduced from the GRN purchase net amount in purchase entry screen.
• GRN amount get adjusted based on the selected purchase return amount
• Now user can save purchase entry to generate the GRN number.