Receipt entry in Retail POS Accounts

The receipt entry menu is one of the screens where you can enter the amount received from certain accounts . The amount will be received against customer’s credit bills and also from any other accounts or ledgers as advance payment for any future transaction.

Business rules

• Go to Accounts screen, press “Receipt entry” menu.
• In a same screen, select specific account name (debit ledger) i.e payment type of the transaction and enter required voucher date.
• Voucher date is the transaction proceeded date not the current date. So user can select old date also.
• Then select customer name (Specific ledger), so system will show the outstanding balance of the selected accounts.
• Now enter the received amount in respective column, If selected account (customer) has credit bills, it will display in screen by bill wise. User can adjust bill wise also if needed.
• If selected payment type in the starting is bank then system will show the popup screen where user will update cheque details (date and number). User can also proceed other bank payment transactions like RTGS and NEFT.
• Then update the narration or remarks of the transaction and press save.
• In this screen multiple ledgers (customer or accounts) are allowed to create receipt entry at single entry.
• Completed receipt entry is allowed to edit, view and delete using the resepective function keys.
• All cash and bank payment transaction is allowed to create this entry.
• Once receipt entry completed, the outstanding balance of the customer will be reduced as per the received amount.
• If entry is deleted, deleted transactional number will not be reused.
• Also after delete the customer outstanding will be updated correctly.
• Bill wise adjustment possible only when selected accounts (customer) has credit bills. If there is no credit bills then amount will be received as advance from the selected account. This amount will be adjusted in the future against the same ledger or accounts or customer.
• Both partial and full receipt entry against the accounts or ledgers are allowed to create.

Receipt entry in Retail POS Accounts workflow